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Library Policies

Introduction to be added....

 

Anti-Bullying/Harrassment Policy

Adopted April 16, 2013

The Chappaqua CSD Public Library is a facility located on property owned by the Chappaqua School District.

Bullying or Intimidation is defined by the Chappaqua School District handbook as a single significant act or a pattern of threatening, stalking, coercing, intimidating or manipulating done verbally, physically, in writing, by gesture or through electronic communications, and in a way that negatively affects the well-being, health, safety, freedom or reputation of any person.

Such an act or pattern has the effect of interfering with a patron’s ability to visit the library and/or use the facility in a safe, non-hostile environment.

The following action will be taken if the act or pattern of behavior continues

  1. Oral warning
  2. Written warning sent to the patron or, in the case of a minor, to the parent/guardian.
  3. Removal from the library for a week.
  4. Removal from the library for a month.
  5. Removal from the library for six months.

Staff will notify appropriate law enforcement agencies if a patron is suspected of engaging in conduct which would constitute a crime.

Adopted by the Library Board of Trustees
April 16, 2013

Child Safety Policy

A responsible parent or adult guardian must accompany any child under the age of ten who is using the library.

For a child under eight, the responsible parent or adult guardian must always be in the same vicinity as the child.

The responsible parent or adult guardian must stay with any child under six whi'le the child uses a computer in the children's com­ puter room.

Confidentiality of Library Records

The Chappaqua Library specifically recognizes its circulation records and other records identifying the names of library users to be confidential in nature.

Such records shall not be made available to any agency of state, federal or local government except pursuant to such process, order or subpoena as may be authorized under the authority of federal, state or local law which relates to civil, criminal or administrative discovery procedures or legislative investigatory power.

Upon receipt of such process, order or subpoena, the library’s officers will consult with their legal counsel to determine if such process, order or subpoena is in proper form and if there is a showing of good cause for its issuance. If the process, order or subpoena is not in proper form or if good cause has not been shown, they will insist that such defects be cured.

Ref: New York State Civil Practice Laws and Rules, Section 4509

Adopted January 31, 1985

Deselection of Library Materials

Materials that no longer fit the stated mission and service priorities of the library will be withdrawn from the collection. This may include materials that are damaged, that include obsolete information, or that have not been used within a reasonable period of time.

Decisions will be based on accepted professional practice, such as those described in The CREW Method (continuous review, evaluation and weeding), and the professional judgment of the library director or designated staff. When necessary, local specialists will be consulted to determine the continued relevance and reliability of materials.

Items withdrawn from the collection will be disposed of in accordance with local law, which permits discarding worn, dirty, or dangerously outdated material into the trash, recycling, or transfer to the Friends of the Chappaqua Library for sale. No withdrawn items may be sold or given directly to individuals or groups; however, items that do not sell in the Friends sale may be transferred to other nonprofit organizations or placed in a “free books” area for anyone to take. Discarded magazines and newspapers may be given to other area libraries or social service agencies or recycled at the discretion of the library director.

Adopted by the Library Board of Trustees: October 19, 2010

Exhibition Policy for Display Cases

The library has three display cases, two (2) large multi-shelve units, and one (1) flat case unit.


The materials displayed in the library display cases shall reflect its role as an educational and cultural institution. The displays will be free and open to the public. All displays must be reviewed and approved by the library curator.

Responsibility: The use of the display cases of the Chappaqua Library is scheduled at the discretion of the curator. All display material must be delivered to the library by the exhibitor or representative in display-ready condition at the convenience of the curator.
All displays will be shown for four to six weeks.
The location and overall appearance of the display cases is the sole responsibility of the curator.
Use of the display cases for Chappaqua Library programs and library exhibits takes precedence over use by outside groups and individuals.

Eligibility: Any person, group or organization is subject to the applicable Chappaqua Library Board of Trustees policies which may prohibit or limit the use of the facilities by commercial organizations and to applicable New York State Education Law (section 414) that may, among other things, prohibit or limit the use of facilities by: a) partisan political groups for political purposes and b) religious groups for religious purposes.

Liability and Financial Responsibility: The Library does not accept any responsibility or liability for the preservation, protection, loss of or damage to any part of a display at any time. All items brought to and placed in the Library are done so at the owner’s risk. The owner of the displayed materials shall indemnify and hold the Library harmless from any loss, damage, liability, costs and/or expense, including but not limited to attorney fees, that may arise during or to be caused in any way by the owner’s use of the Library display cases and compensate the Library for any damages to the Library’s Display Cases, or other property of the Library caused by or resulting from the use of the Display Cases.

Applications: Applications must be submitted in writing to the curator on the application form provided by the library.

Adopted by the Library Board of Trustees: May 8, 2012

Facility Use Policy - Children's Room

POLICIES AND RULES GOVERNING USE OF THE CHAPPAQUA LIBRARY CHILDREN’S PROGRAM ROOM AND OTHER SPACES AS DEEMED APPROPRIATE BY THE DIRECTOR

Theses Policies and Rules Governing Use of the Chappaqua Library Children’s Program Room and Other Spaces as Deemed Appropriate by the Director supplement the Policies and Rules Governing Use of the Chappaqua Library Facilities Generally (“General Policies”) and supersede the General Policies to the extent, if any, specifically set herein as they relate to the Children’s Program Room and other spaces deemed appropriate by the Director. Terms which are capitalized but not defined in these Policies and Rules have the same meaning in theses Policies and Rules as they are given in the General Policies. All users must be familiar with and abide by all applicable policies and rules.

  1. Administration: No change from the General Policies.
  2. Eligible Sponsors: No change from the General Policies.
  3. Eligible Activities: No change from the General Policies.
  4. Reservations: No change from the General Policies.
  5. Priority of Use: No change from the General Policies.
  6. Cancellation of Reservations: No change from the General Policies.
  7. Sponsor’s Responsibilities: No change from the General Policies.
  8. Liability and Financial Responsibility: No change from the General Policies.
  9. Certificate of Insurance: Superseding the General Policies, the Library Director may waive or reduce the amount of insurance coverage otherwise required for use of the Children’s Program Room or another room after consultation with the Library’s insurance broker or another risk manager based upon the nature of the activity and level of attendance expected.
  10. Admission Charges and Donations: No change from the General Policies.
  11. Publicity: No change from the General Policies.
  12. Rental Fees: No change from the General Policies.
  13. Smoking and Alcoholic Beverages: No change from the General Policies.
  14. Use of Library Equipment: Supplementing the General Policies, the Director may allow use of the Staff Kitchen for meetings, but any use of the Staff Kitchen equipment by a Sponsoring Organization is prohibited.
  15. Kitchen Use: No change from the General Policies.
  16. Amendments and Changes: No change from the General Policies.

Adopted by the Chappaqua Library Board of Trustees on October 20, 2009

I have read and agree to the above Children’s Program Room and Other Spaces policy.

______________________________________ _______________________________________________
Name of Organization Signature of Chappaqua resident in charge of program

_________________________________
Date

Facility Use Policy - General

POLICIES AND RULES GOVERNING USE OF THE CHAPPAQUA LIBRARY FACILITIES GENERALLY

Theses Policies and Rules Governing Use of the Chappaqua Library Facilities Generally are applicable to third-parties’ reservation and use of Library facilities as a general matter. Use of specific facilities such as the Theater or the Children’s Program Room may be subject to additional Policies and Rules which supplement or may in specific cases supersede these Policies and Rules. Any user must be familiar with and abide by all applicable policies and rules.

  1. Administration: The Library Director is responsible for the administration and scheduling of theater, meeting rooms, and all other facilities in the Library (“Facilities”). Scheduled activities must not interfere with the normal operation of the Library during business hours.
  2. Eligible Sponsors: Facilities may be reserved and used for programs, events, and exhibits by Friends of the Chappaqua Library and other educational, cultural, and civic organizations based in the Chappaqua Central School District (“Sponsoring Organization”), or in a neighboring community whose library has no similar facility available when the program, event or exhibit must occur.
  3. Eligible Activities: Facilities may not be used for private parties or for programs or events involving the sale, advertising, solicitation, or promotion of commercial products or services immediately or at a future time. All events must be open to the public.
  4. Reservations: Reservation for use of a Facility must be made on an official application form and will be scheduled on a first-come, first-served basis. To be valid, a reservation must be confirmed in writing by the Library Director or a staff member designated by the Director. The Sponsoring Organization may hold a maximum of 12 programs, events, or exhibits during a 1- year period.
  5. Priority of Use: Priority for use of Facilities shall be given in the following order: 1) the Library; 2) Friends of the Chappaqua Library; 3) other educational, cultural, and civic organizations based in the Chappaqua Central School District.
  6. Cancellation of Reservations: A reservation may be canceled by the Sponsoring Organization, but if it is not cancelled at least 24 hours in advance, then fees already paid will be forfeited. If the Library closes and all scheduled activities are canceled due to unforeseen or emergency circumstances, then fees already paid will be refunded or the reservation rescheduled. The library reserves the right to cancel a reservation, refunding fees already paid, with at least one week’s notice, in the event of a critical need of the space from something of higher priority, as defined above.”
  7. Sponsor’s Responsibilities: The Sponsoring Organization must identify an adult member of the Sponsoring Organization who will be present in the case of a program or event and who will be responsible for compliance with the rules of the Library (“Responsible Person”). The Sponsoring Organization shall be responsible for the preservation of order and for restoring the Facility to its original condition immediately upon completion of the scheduled activity, which may include cleaning the Facility, putting away or rearranging chairs, tables, and other equipment, disposing of trash, and otherwise making the Facility ready for the next user. Any Sponsoring Organization violating this rule may forfeit the right to any future use of any Facility and will be liable for any additional costs incurred by the Library in cleaning and restoring the Facility. The Responsible Person or another representative of the Sponsoring Organization must notify the Library custodian when the scheduled activity is over, so that together they can examine the Facility that was used to make certain that the Facility has been properly restored to the Library custodian’s satisfaction.
  8. Liability and Financial Responsibility: The Library does not accept any responsibility for the personal safety of any person, either inside or outside the Library, before, during, or after the use of any Facility. The Library is not responsible for damage, loss, or theft of personal property. The Sponsoring Organization and all users shall indemnify and hold the Library harmless from any loss, damage, liability, costs and/or expense, including but not limited to attorney fees, that may arise during or to be caused in any way by the Sponsoring Organization’s use of the Facility and compensate the Library for any damages to the Facility, or other property of the Library caused by or resulting from the use of the Facility.
  9. Certificate of Insurance: The Sponsoring Organization must provide a Certificate of Insurance form showing minimum limits of liability coverage of $1,000,000 per occurrence ($2,000,000 if alcohol is served) and $2,000,000 aggregate, which names the “Chappaqua CSD Public Library” as an additional insured, and providing contractual liability for the hold harmless and indemnification provisions of this policy. The Certificate of Insurance must be produced prior to the use of the Facility. Superseding the General Policies, the Library Director may waive or reduce the amount of insurance coverage otherwise required for use of the Children’s Program Room or another room after consultation with the Library’s insurance broker or another risk manager based upon the nature of the activity and level of attendance expected.
  10. Admission Charges and Donations: Admission to events, programs, and exhibits must be free and open to the public, but Sponsoring Organizations may collect donations.
  11. Publicity: All publicity and promotional material for a Sponsoring Organization’s program, event, or exhibit must include a statement that the activity is open to the public and a disclaimer stating the fact that the activity is not sponsored by the Library and that the Library does not have any relationship to the Sponsoring Organization or the activity.
  12. Rental Fees: Fees for the use of the Facilities are listed on the application form and must be paid upon confirmation of the reservation/by the date of the activity. Tipping of Library personnel is not permitted.
  13. Smoking and Alcoholic Beverages: No smoking is allowed inside the Library. Permission to serve or consume alcoholic beverages must be requested in writing (see line 3 on application form) and received from the Library Director at the time of confirmation of the reservation.
  14. Use of Library Equipment: If Library’s equipment is to be used, that must be noted on the application for the reservation, and the Library will supply basic instruction in the use of the equipment.
  15. Kitchen Use: The use of the kitchen located in the rear custodial area is limited to the preparation of simple refreshments. The Library does not provide tablecloths, paper plates, napkins, towels, etc. When such items are used, they must be properly disposed of in containers provided. Equipment must be cleaned and put away, and users must leave the kitchen clean and orderly.
  16. Amendments and Changes: The Library may amend, revoke, or replace any of the forgoing Policies and Rules at any time and for any reason, subject only to the discretion of the Library’s Board of Directors and applicable law.

Adopted by the Chappaqua Library Board of Trustees on October 20, 2009.

I have read and agree to the above facilities policy.

______________________________________ _______________________________________________
Name of Organization Signature of Chappaqua resident in charge of program

_________________________________
Date

Facility Use Policy - Theater

POLICIES AND RULES GOVERNING USE OF THE CHAPPAQUA LIBRARY THEATER

Theses Policies and Rules Governing Use of the Chappaqua Library Theater supplement the Policies and Rules Governing Use of the Chappaqua Library Facilities Generally (“General Policies”) and supersede the General Policies to the extent, if any, specifically set herein as they relate to the Theater. Terms which are capitalized but not defined in these Policies and Rules have the same meaning in theses Policies and Rules as they are given in the General Policies. All users must be familiar with and abide by all applicable policies and rules.

  1. Administration: No change from the General Policies.
  2. Eligible Sponsors: No change from the General Policies.
  3. Eligible Activities: No change from the General Policies.
  4. Reservations: No change from the General Policies.
  5. Priority of Use: No change from the General Policies.
  6. Cancellation of Reservations: No change from the General Policies.
  7. Sponsor’s Responsibilities: Supplementing the General Policies, use of the Theater also is subject to Regulations for Productions, rev. 4/97.
  8. Liability and Financial Responsibility: No change from the General Policies.
  9. Certificate of Insurance: No change from the General Policies.
  10. Admission Charges and Donations: No change from the General Policies.
  11. Publicity: No change from the General Policies.
  12. Rental Fees: No change from the General Policies.
  13. Smoking and Alcoholic Beverages: No change from the General Policies.
  14. Use of Library Equipment: Supplementing the General Policies, if Library’s projection room equipment is to be used, that must be noted on the application for the reservation, and the Library will supply basic instruction in the use of the equipment.
  15. Kitchen Use: No change from the General Policies.
  16. Amendments and Changes: No change from the General Policies.

Adopted by the Chappaqua Library Board of Trustees on October 20, 2009

I have read and agree to the above theater policy.

______________________________________ _______________________________________________
Name of Organization Signature of Chappaqua resident in charge of program

_________________________________
Date

FOIL Policy

Chappaqua Central School District Public Library
Policy for Freedom of Information Requests

Section 1. Purpose and scope.

(a) The people’s right to know the process of government decision making and the documents and statistics leading to determinations is basic to our society. Access to such information should not be thwarted by shrouding it with the cloak of secrecy of confidentiality.

(b) These regulations provide information concerning the procedures by which records may be obtained.

(c) Personnel shall furnish to the public the information and records required by the Freedom of Information Law, as well as records otherwise available by law.

Section 2. Designation of records access officer.

(a) The Chappaqua Central School District Public Library is responsible for ensuring compliance with the regulations herein, and designates the following person as records access officer: Library Director.

(b) The records access officer is responsible for ensuring appropriate agency response to public requests for access to records. The designation of the records access officer shall not be construed to prohibit officials who have in the past been authorized to make records or information available to the public from continuing to do so.

(c) The records access officer shall ensure that agency personnel:

(1) Maintain an up to date subject matter list.

(2) Assist persons seeking records to identify the records sought, if necessary, and when appropriate, indicate the manner in which the records are filed, retrieved or generated to assist persons in reasonably describing records.
(3) Contact persons seeking records when a request is voluminous or when locating the records involves substantial effort, so that personnel may ascertain the nature of records of primary interest and attempt to reasonably reduce the volume of records requested.

(4) Upon locating the records, take one of the following actions:

(i) Make records available for inspection, or

(ii) Deny access to the records in whole or in part and explain in writing the reasons therefore.

(5) Upon request for copies of records, make a copy available upon payment or offer to pay established fees in accordance with Section 8.

(6) Upon request, certify that a record is a true copy.

(7) Upon failure to locate records, certify that:

(i) The Library is not the custodian for such records, or

(ii) The records of which the Library is a custodian cannot be found after diligent search.

Section 3. Location.

Records shall be available for public inspection at: Chappaqua Central School District Public Library, 195 South Greeley Avenue, Chappaqua, New York.

Section 4. Hours for public inspection.

Requests for public access to records shall be accepted and records produced during all hours regularly open for business. These hours are:
Sunday 1:00 PM to 5:00 PM (during the school year)
Monday: 9:00 AM to 8:00 PM
Tuesday: 9:00 AM to 8:00 PM
Wednesday: 9:00 AM to 8:00 PM
Thursday: 9:00 AM to 8:00 PM
Friday: 9:00 AM to 6:00 PM
Saturday: 9:00 AM to 5:00 PM
Section 5. Requests for public access to records.

(a) A written request may be required, but oral requests may be accepted when records are readily available.

(b) If records are maintained on the internet, the requester shall be informed that the records are accessible via the internet and in printed form either on paper or other information storage medium.

(c) A response shall be given within five business days of receipt of a request by:

(1) informing a person requesting records that the request or portion of the request does not reasonably describe the records sought, including direction, to the extent possible, that would enable that person to request records reasonably described;

(2) granting or denying access to records in whole or in part;

(3) acknowledging the receipt of a request in writing, including an approximate date when the request will be granted or denied in whole or in part, which shall be reasonable under the circumstances of the request and shall not be more than twenty business days after the date of the acknowledgment, or if it is known that circumstances prevent disclosure within twenty business days from the date of such acknowledgment, providing a statement in writing indicating the reason for inability to grant the request within that time and a date certain, within a reasonable period under the circumstances of the request, when the request will be granted in whole or in part; or

(4) if the receipt of request was acknowledged in writing and included an approximate date when the request would be granted in whole or in part within twenty business days of such acknowledgment, but circumstances prevent disclosure within that time, providing a statement in writing within twenty business days of such acknowledgment specifying the reason for the inability to do so and a date certain, within a reasonable period under the circumstances of the request, when the request will be granted in whole or in part.

(d) In determining a reasonable time for granting or denying a request under the circumstances of a request, personnel shall consider the volume of a request, the ease or difficulty in locating, retrieving or generating records, the complexity of the request, the need to review records to determine the extent to which they must be disclosed, the number of requests received by the agency, and similar factors that bear on the ability to grant access to records promptly and within a reasonable time.

(e) A failure to comply with the time limitations described herein shall constitute a denial of a request that may be appealed. Such failure shall include situations in which an officer or employee:

(1) fails to grant access to the records sought, deny access in writing or acknowledge the receipt of a request within five business days of the receipt of a request;

(2) acknowledges the receipt of a request within five business days but fails to furnish an approximate date when the request will be granted or denied in whole or in part;

(3) furnishes an acknowledgment of the receipt of a request within five business days with an approximate date for granting or denying access in whole or in part that is unreasonable under the circumstances of the request;

(4) fails to respond to a request within a reasonable time after the approximate date given or within twenty business days after the date of the acknowledgment of the receipt of a request;

(5) determines to grant a request in whole or in part within twenty business days of the acknowledgment of the receipt of a request, but fails to do so, unless the agency provides the reason for its inability to do so in writing and a date certain within which the request will be granted in whole or in part;

(6) does not grant a request in whole or in part within twenty business days of the acknowledgment of the receipt of a request and fails to provide the reason in writing explaining the inability to do so and a date certain by which the request will be granted in whole or in part; or

(7) responds to a request, stating that more than twenty business days is needed to grant or deny the request in whole or in part and provides a date certain within which that will be accomplished, but such date is unreasonable under the circumstances of the request.

Section 6. Subject matter list.

(a) The records access officer shall maintain a reasonably detailed current list by subject matter of all records in its possession, whether or not records are available pursuant to subdivision two of Section eighty-seven of the Public Officers Law.

(b) The subject matter list shall be sufficiently detailed to permit identification of the category of the record sought.

(c) The subject matter list shall be updated annually. The most recent update shall appear on the first page of the subject matter list.

Section 7. Denial of access to records.

(a) Denial of access to records shall be in writing stating the generic category or categories of record(s) that are denied, a statement of the exemption claimed for each category, the general harm that would be posed by disclosure of these records, and advising the requester of the right to appeal to the individual appointed to determine appeals, who shall be identified by name, title, business address and business phone number.

(b) If requested records are not provided promptly, as required in Section 5 of these regulations, such failure shall also be deemed a denial of access.

(c) The following person shall determine appeals regarding denial of access to records under the Freedom of Information Law: President, Board of Trustees of the Chappaqua Central School District Public Library, who can be reached by regular mail: 195 South Greeley Avenue, Chappaqua, New York 10514, by phone: (914) 238-4779, and via e-mail This email address is being protected from spambots. You need JavaScript enabled to view it..

(d) Any person denied access to records may appeal within thirty days of a denial.

(e) The time for deciding an appeal by the individual designated to determine appeals shall commence upon receipt of a written appeal identifying:

(1) the date and location of requests for records;

(2) a description, to the extent possible, of the records that were denied; and

(3) the name and return address of the person denied access.

(f) A failure to determine an appeal within ten business days of its receipt by granting access to the records sought or fully explaining the reasons for further denial in writing shall constitute a denial of the appeal.

(g) The person designated to determine appeals shall transmit to the Committee on Open Government copies of all appeals upon receipt of appeals. Such copies shall be addressed to:
Committee on Open Government 
Department of State
One Commerce Plaza
99 Washington Avenue, Suite 650
Albany, NY 12231

(h) The person designated to determine appeals shall inform the appellant and the Committee on Open Government of its determination in writing within ten business days of receipt of an appeal. The determination shall be transmitted to the Committee on Open Government in the same manner as set forth subdivision (f) of this section.

Section 8. Fees.

(a) There shall be no fee charged for:

(1) inspection of records;

(2) search for records; or

(3) any certification pursuant to this part.

(b) Copies may be provided without charging a fee.
(c) Fees for copies may be charged, provided that:

(1) the fee for copying records shall be 25 cents per page for photocopies not exceeding 9 by 14 inches;

(2) the fee for photocopies of records in excess of 9 x 14 inches shall not exceed the actual cost of reproduction; or

(3) an agency has the authority to redact portions of a paper record and does so prior to disclosure of the record by making a photocopy from which the proper redactions are made.

(d) The fee an agency may charge for a copy of any other record is based on the actual cost of reproduction and may include only the following:

(1) an amount equal to the hourly salary attributed to the lowest paid employee who has the necessary skill required to prepare a copy of the requested record, but only when more than two hours of the employee’s time is necessary to do so; and

(2) the actual cost of the storage devices or media provided to the person making the request in complying with such request; or

(3) the actual cost to the agency of engaging an outside professional service to prepare a copy of a record, but only when an agency’s information technology equipment is inadequate to prepare a copy, and if such service is used to prepare the copy.

(e) When an agency has the ability to retrieve or extract a record or data maintained in a computer storage system with reasonable effort, or when doing so requires less employee time than engaging in manual retrieval or redactions from non-electronic records, the agency shall be required to retrieve or extract such record or data electronically. In such case, the agency may charge a fee in accordance with paragraph (d) (1) and (2) above.

(f) An agency shall inform a person requesting a record of the estimated cost of preparing a copy of the record if more than two hours of an agency employee’s time is needed, or if it is necessary to retain an outside professional service to prepare a copy of the record.

(g) An agency may require that the fee for copying or reproducing a record be paid in advance of the preparation of such copy.

(h) An agency may waive a fee in whole or in part when making copies of records available.

Section 9. Public notice.

A notice containing the title or name and business address of the records access officers and appeals person and the location where records can be seen or copies shall be posted in a conspicuous location wherever records are kept and/or published in a local newspaper of general circulation.

Section 10. Severability.

If any provision of these regulations or the application thereof to any person or circumstances is adjudged invalid by a court of competent jurisdiction, such judgment shall not affect or impair the validity of the other provisions of these regulations or the application thereof to other persons and circumstances.

Adopted by the Library Board
November 19, 2013

PUBLIC NOTICE
YOU HAVE A RIGHT TO SEE PUBLIC RECORDS

The Freedom of Information Law gives you the right of access to many public records.

Chappaqua Central School District Public has adopted regulations governing when, where, and how you can see public records.

The regulations can be seen at all places where records are kept. According to these regulations, records can be seen and copied at:

Chappaqua Central School District Public Library
195 South Greeley Avenue
Chappaqua, New York 10514

The following officials will help you to exercise your right to access:

1. Agency officials who have in the past been authorized to make records available.

2. Records Access Officer

Library Director
Chappaqua Central School District Public Library
195 South Greeley Avenue
Chappaqua, New York 10514

3. If you are denied access to a record, you may appeal to the following person:

President, Board of Trustees
Chappaqua Central School District Public Library
195 South Greeley Avenue
Chappaqua, New York 10514

Freedom to Read

  1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.
  2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.
  3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.
  4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
  5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.
  6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.
  7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one.

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30,
2004.
Adopted by the Chappaqua Library Board of Trustees on October 20, 2009

Freedom to View

The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed:

  1. To provide the broadest possible access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.
  2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.
  3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.
  4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video and other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.
  5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view.

This statement was originally drafted by the Freedom to view Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989. This statement was endorsed by the ALA Council, January 10, 1990.
Adopted by the Chappaqua Library Board of Trustees on October 20, 2009

Gifts Policy

The Chappaqua Library welcomes gifts of new and used books, audio recordings, and DVDs, and similar materials. Items will be added to the collection in accordance with the selection policy of the library. Once donated, items become the property of the Chappaqua Library, and may be discarded if they are not added to the collection. The donor may place no conditions on the donation. Donated items will not be returned to the donor, and the library will not accept any item that is not an outright gift.
The library will acknowledge receipt of donated items, but is unable to set fair- market or appraisal values. It is recommended that the donor make a list of items donated. If items are being donated to obtain a tax benefit, it is the donor’s responsibility to establish fair-market value or obtain expert assistance in establishing any value. Once a donated item has been added to the library collection, it is subject to all other library policies and may be discarded according to the policy on withdrawal and disposition of library materials.

Monetary gifts, bequests, and memorial or honorary contributions are particularly welcome. Funds donated will be used to purchase items in accordance with the selection policy of the library.

Books and other materials purchased with bequests and memorial or honorary contributions will be identified with special donor plates whenever possible. If requested at the time the donation is made, notification of memorial or honorary contributions will be sent to the family of the person being recognized. Suggestions for subject areas or other areas of interest are welcome and will be followed to the extent that such items meet the library’s selection policy and collection needs.

Acceptance of donations of equipment, real estate, stock, artifacts, works of art, collections, etc., will be determined by the library board based on their suitability to the purposes and needs of the library, laws and regulations that govern the ownership of the gift, and the library’s ability to cover insurance and maintenance costs associated with the donation.

Adopted by the Library Board of Trustees: October 19, 2010

Internet Usage Policy 2010

As part of its mission to provide a broad range of information in a variety of formats, the Chappaqua Library provides access to the Internet. Staff will conduct Internet searches on behalf of patrons when warranted as part of the library’s reference and information services. Computers are also available for patrons who wish to conduct their own searches or use other Internet resources. Wireless connectivity is available for those who wish to connect to the Internet using their own devices.

Patrons must use their library barcode or a guest pass to access the Internet using the library’s computers. Each patron will be assigned a 30 minute appointment which can be extended to a maximum of two hours per day. Longer periods may be requested and will be provided at the discretion of the reference librarians. By logging on to the Internet, patrons agree to abide by the library policy on public use of computers.

The library is responsible only for the information provided on its own Web site. Access points and links to information resources on the library’s home page are selected by library staff and are checked regularly to ensure that they remain valid and consistent with the role of the library. The library cannot monitor or control information accessed via the Internet. The library cannot guarantee that information on the Internet is accurate. If requested, staff will assist patrons in conducting searches and offer guidance on evaluating sources and verifying information.

Library staff will assist patrons with searches and suggest search strategies. Those wishing more advanced instruction should sign up for one of the computer instruction sessions provided for by the library.

When it is technically possible to do so, files may be downloaded to portable storage devices or printed to designated printers. Users agree to observe all copyright and licensing laws and will not duplicate any computer programs or documentation unless expressly labeled as being “in the public domain” or “shareware.” No personal software may be loaded on library computer hard drives. No private files may be stored on the library computer(s), and any files left on the computers will be deleted. Users will supply their own portable storage device or purchase such a device from the Circulation Department. A “per page” fee will be charged for all material printed using the library’s printer.

Children have priority use of the Children’s Room Internet terminals. Parents or guardians are advised to take an active interest in their children’s online use. The Library assumes no responsibility for any damages, direct, or indirect, which arise from use of electronic services.

Patrons, including minors, who access the Internet in the library, may not display text or graphics defined by federal or state law as obscenity or pornography. Chappaqua staff have the right to take appropriate actions to enforce the rules of conduct and to prohibit use of computers by individuals who fail to comply.

Deliberate and continued display of some materials that are not obscene or pornographic may still constitute sexual harassment. Actions that violate federal, state, or local laws will be referred to the appropriate law enforcement agencies. Repeated actions that create a disturbance or that may be considered sexual harassment may result in the loss of some or all library privileges.

Users, including minors, are advised not to share personal identification information to unknown or otherwise unverified sources via electronic communication.

Approved by the Library Board of Trustees: October 19, 2010

Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
  2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
  4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  5. A person's right to use a library should not be denied or abridged because of origin, age, background or views.
  6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 18, 1948
Amended February 2, 1961, June 27, 1967, and January 23, 1980 inclusion of "age" reaffirmed January 23, 1996 by the ALA Council.
Adopted by the Chappaqua Library Board of Trustees on October 20, 2009.

Library Card, Fines and Fees Policy.

Library Cards
All adults and children, who live, work, attend school or own property in the Chappaqua School District is eligible for a free Westchester Library System (WLS) card from the Chappaqua Library. With a Chappaqua Library card, you may borrow materials from all 39 WLS Libraries and Westchester County Community College. To obtain a Chappaqua Library Card you may register online [link to online form] or bring a photo I.D. and proof of address (driver’s license, utility bill, etc.) to the circulation desk. Parents should bring their children to the library to register in person. The library card is good for three years and may be renewed.

Your Responsibility
A library card is a financial responsibility. You are responsible for all materials borrowed on your or your child's library card. Library resources are shared resources. Loan periods and fine schedules are designed to encourage fair and equal access to available resources for all library users. Your responsibility to the library community includes the timely payment of all fines, replacement costs, or damage fees for items you borrow but do not renew or return on time and in good condition. Failure to fulfill financial obligations will result in the loss of library privileges.

You must advise the circulation desk of any changes in your name, address, or phone number. Please report lost cards immediately.

Forgotten Cards
In order to check out library materials without a library card, you must present some form of photo ID with current name and address. You must have your library barcode number to access your library record over the phone, whether to place a hold, renew items, or for any other reason.

Reserves
You may reserve items electronically in the library, at home through our web site, or by calling the Reference Desk at 238-4779, ext. 2. You will need your library barcode number. You will receive notification via phone or email when your item is available for pickup. Reserve items must be checked out on the same library card that was used to reserve the items. Items will be held for 8 days.

Renewals
All items except Rapid Read books and Express DVDs may be renewed once as long as the item is not on reserve for another patron. You may renew by calling TeleCirc at 674-4169, by using our web site, or by calling 238-4779 ext. 5 during business hours. Items may not be renewed more than once. Renewing an item extends the loan period from the date of renewal (not the original due date). Renewals must be completed by 10 pm to be valid for that day. Always review your due dates to make sure your renewal was successful.

NYS Privacy Law
“Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.”

This means you will need your library card number to transact business by phone. If you are picking up items or transacting business for a friend or family member, you will need their library card number to do so. No exceptions.

TeleCirc
Patrons may call TeleCirc at 674-4169 to renew materials, check on fines, or cancel a hold. Enter your library barcode number and PIN number (default is the last four digits of your phone number) and follow the prompts.

Loan Periods and Overdue Fines
Loan periods and overdue fines vary by item and are summarized on the following table. Please note there is a 50-item limit on a Chappaqua library card.

The library may also impose a maximum of 3 items in any one subject for popular subjects (travel books, school assignments, etc.). The Chappaqua Library is in compliance with the Westchester Library System's policy for the circulation of library materials.

fees

Library Programs Procedures

  1. The Program Coordinator is responsible in the first instance for coordinating the planning, scheduling, publicity, videotaping (when possible) and presentation of library programs.
  2. The Program Coordinator shall notify the Library Director of all proposed programs. The Library Director shall notify the Board President or, in the absence of the President, another board member, of each proposal prior to the library’s committing to the proposed program. If the President or other board member believes that the library’s presentation of the program should be reviewed by the board,no further commitment shall be made by the library staff with respect to such program prior to the board’s review of the proposal.
  3. Any staff member can initiate a program by presenting a program idea to the Program Coordinator. The idea will be evaluated, and if accepted/approved, be scheduled in the library calendar.
  4. If an author talk is scheduled, appropriate staff will be responsible for acquiring books for the library’s collection and book displays. Staff members are also responsible for acquiring videos, DVD’s or films that are shown during film programs.
  5. A maximum of two (2) staff members and one custodian shall represent the library at any one program. If additional or substitute coverage is necessary, that will be arranged either the Program Coordinator or Library Director.
  6. The custodial staff will have the responsibility of setting up any A-V equipment and the hospitality tables. The tables should include:
    Gallery or Theater - tablecloth, coffee pots with hot water and coffee ready to be plugged in, food on trays, cups, stirrers, sugar, napkins, appropriate signs and trash cans
    Author table (if needed) - tablecloth, two (2) chairs
    The custodial staff will also have the responsibility of cleaning up the above areas.
  7. When a date is being held for a prospective program, up to three (3) dates per month per program can be held for no longer than two (2) weeks unless circumstances dictate otherwise.
  8. Honorarium or dinner: A speaker or group can elect to have either a dinner at a local, designated restaurant or an honorarium of between $100 and $300. Staff members responsible for the program (see #4 above) will be paid for attending the dinner and the program. The Library Director and/or the president of the Library Board will be invited to attend the dinners.
  9. As part of its author programs, and whenever possible, the Chappaqua Library will arrange for copies of books by featured authors for sale to program attendees. The library may condition the sale of such books on the library’s receipt of an appropriate commission on the sale of books.
  10. While commercial organizations may co-sponsor programs, no control over the content, publicity or presentation of such programs will be given to the co-sponsoring commercial organization.

Adopted July 17, 2001 Revised October 21, 2003

Patron's Rights and Responsibilities

The Board of Trustees of the Chappaqua Central School District Public Library, in order that the library may operate and be administered in the best interests of the community it serves, publishes and posts these regulations.

  1. No person shall destroy, damage or deface any property and/or materials belonging to the library.
  2. Any person abusing or threatening to abuse other patrons or members of the staff may be expelled from the premises at once.
  3. No weapons are allowed in the library.
  4. No person while on the premises of the library shall conduct him/herself in a violent or disorderly manner, use abusive or profane language, engage in lewd conduct, disturb any public meeting or assembly, or be found under the influence of alcohol or drugs in such a condition as to threaten the safety and rights of others. The library premises include not only the building, but all associated property, such as sidewalks, parking lots and yards.
  5. No person may smoke anywhere in the building or consume food or drink in the public area of the building. Exception may be made for specific library programs, when refreshments may be permitted.
  6. No person while on the library premises shall engage in disruptive conversation or conduct or unruly behavior which inhibits the use of the library by others, nor shall any person refuse to obey the reasonable requests of an employee of the library, including a request to present identification.
  7. No person may play any audio equipment on library premises without using headphones or earphones which make the sound inaudible to others. If sound is heard, despite the use of earphones or headphones, the patron must turn the audio device off. Persons receiving or making calls on cellular phones may do so only outside or in the library’s entrance lobby.
  8. No person while on the premises of the library shall obtain or attempt to obtain signatures to a petition or conduct surveys or investigations or distribute printed material. No posters or flyers and other forms of material may be posted without the express permission of the Library Director or their representative. Solicitations for charitable, religious or other purposes, selling of tickets, magazines, or merchandise of any kind are prohibited on library premises. The only exceptions to this rule are the on-going book sales and other fund-raising events sponsored by the Library or the Friends of the Library, or by similar groups authorized by the Director to use the library theater.
  9. No person shall bring animals into the building, except for those needed to assist a patron with a disability, or any animals used in library programs.
  10. A responsible parent or adult guardian must accompany any child under the age of ten who is using the library. For a child under eight, the responsible parent or adult guardian must always be in the same vicinity as the child. The responsible parent or adult guardian must stay with any child under six while the child uses a computer in the children’s computer room.
  11. Roller skates, in-line skates and skateboards are not permitted in the library or on library premises. Bicycles must be walked between the street and the bike rack provided.
  12. Bicycles may not be brought into the library; they must be parked in the bicycle racks by the entrance to the library.
  13. The parking lot is for the exclusive use of the staff and patrons of the library.
  14. Members of the public who violate these regulations may be expelled from the library premises and/or have library privileges withdrawn by the Library Director for a specific or indefinite period of time. Persons from whom these privileges have been withdrawn have the right to appeal in writing to the Library Board of Trustees.
  15. All books, bags, briefcases, coats and other containers are subject to inspection by Library personnel.
  16. Clothing and footwear (other than cleats) must be worn at all times in the Library.
  17. Prolonged or chronic sleeping, loitering without using Library resources or services or assisting others in using such resources or services are prohibited.

Adopted May 19, 1998
Revised Feb. 28, 2007
Revised Oct. 18, 2011
Revised June 19, 2012

Policy on Blogging

In order to maintain the integrity of the blog and its content, all comments made to the Chappaqua Library blogs are moderated.

Full names and email addresses will be required to post. First names will be published but last names and email addresses will not be published.

The Chappaqua CSD Public Library reserves the right to monitor content before it is posted on all blogs, and to modify or remove any messages or postings that it deems, in its sole discretion, to be abusive, defamatory, in violation of the copyright, trademark right, or other intellectual property right of any third party, or otherwise inappropriate for this service. The Chappaqua CSD Public Library also reserves the right to edit or modify any submission in response to requests for feedback or other commentary. Notwithstanding the foregoing, the Chappaqua CSD Public Library is not obligated to take any such actions, and will not be responsible or liable for content posted by any subscriber in any forum, message board, or other area within the service.

Comments will not be accepted if they appear to be indecent or offensive, or contain negative content of a personal, racial, ethnic, sexual orientation, or religious character. We will not post comments that appear to be libelous or otherwise legally problematic.

Comments which may also be refused are those that are:
irrelevant to the article;
trivial;
appear to be advertising or "spam";
a repetition of comments posted elsewhere on the Chappaqua Library website;
badly written or incomprehensible; or
hyperlinks to material that is not directly related to the discussion.

By posting a comment you agree to indemnify the Chappaqua CSD Public Library and its officers and employees from and against all liabilities, judgments, damages, and costs (including attorney’s fees) incurred by any of them which arise out of or are related to the content that you post. Forums and messaging may not be used for commercial purposes or for organized political activity.

If you do not agree to these terms, do not use the service as violation of the terms can lead to legal liability.

Approved by the Library Board of Trustees – February 2008

Privacy and Confidentiality of Records Policy

The American Library Association defines privacy in a library setting as the right to open inquiry without having the subject of one’s interest examined or scrutinized by others. Confidentiality exists when a library is in possession of personally identifiable information about users and keeps that information private on their behalf.

The Chappaqua Public Library seeks to protect the privacy and confidentiality of all who use the library. In keeping with this, the library collects and retains personal information for the purposes of providing library services only. The confidentiality of this information, mandated by New York Civil Practice Laws and Rules section 4509, extends, but is not limited to, the circulation of library materials, database searches, interlibrary loan transactions and reference requests.

Some types of personal information needed for the functioning of the library are as follows: name, address, telephone number, e-mail address, library barcode number, and lists of materials currently checked out, requested or overdue, and information related to fines.

To protect confidentiality, such records shall not be made available to any agency of state, federal or local government except pursuant to such process, order or subpoena as may be authorized under authority of federal, state or local law which relates to civil, criminal or administrative discovery procedures or legislative investigatory power.

Upon receipt of such process, order or subpoena, the library’s officers will consult with their legal counsel to determine if such process, order or subpoena is in proper form and if there is a showing of good cause for its issuance. If the process, order or subpoena is not in proper form or if good cause has not been show, they will insist that such defects be cured.

Steps Taken to Protect Patron Information

  • As of November 2012, patrons may choose to retain a record of their borrowing history via the online catalog. Once this feature is turned on by the patron the county-wide system will log all borrowing transactions for an indeterminate amount of time. [Prior to this date, the borrowing history for the patron was not retained]. Staff have been instructed not to engage in practices that would compromise the confidentiality of patron records and, therefore, are not permitted to access/enable this information. [This may NOT be true for staff members at the other 37 libraries in Westchester County]
  • All records of Internet use on the library’s public computers are removed on a daily basis. Links to Other Internet Sites

Our Website contains links to other sites, which are not maintained by the library. We cannot be responsible for the privacy practices of any other sites you may visit. We encourage you to become familiar with their privacy practices and be mindful of your privacy when you disclose personal information.

Adopted by the Library Board of Trustees: 03/19/2013

Request for Reconsideration of Materials

The Chappaqua Library welcomes comments and suggestions regarding the continued appropriateness of materials in the collection, especially with regard to outdated materials. Suggestions and recommendations will be considered and used by the library in the ongoing process of collection development.

Individuals may take issue with library materials that do not support their own views or values on a subject or that is not compatible with their beliefs. Staff is available to discuss concerns and to identify alternate materials that may be available. If a patron’s concern is not satisfied through discussion with staff, a formal, written request for reconsideration of materials may be submitted to the library director. Copies of this form are available at the reference desk or from the director’s office.

For a request for reconsideration to be considered, the form must be completed in full. The patron submitting the request must be a resident of the Chappaqua Central School District and hold a valid borrower’s card. The library staff and the director consider each request in terms of the criteria outlined in the library’s materials selection policy and the principles of the ALA Library Bill Of Rights and related statements, printed reviews, and other appropriate sources.

The director will respond, in writing within 30 days of receipt, to the patron’s request for reconsideration. The response will indicate the action to be taken and reasons for or against the request. An item will be evaluated for reconsideration only once in a 12-month period.

The Chappaqua Library is not a judicial body. Laws governing obscenity, subversive materials, and other questionable matters are subject to interpretation by the courts. Therefore, no challenged material will be removed solely based on a complaint of obscenity or any other category covered by law until a local court of competent jurisdiction has ruled against the material. No material will be knowingly added to the library collection that has been previously determined to be in noncompliance with laws.

Adopted by the Library Board of Trustees: November 2010

Selection of Materials

The Chappaqua Library provides materials and services to support the informational and educational needs of the citizens of the Chappaqua Central School District. The mission statement of the library is as follows:

  • To be a welcoming community center for human interaction, intellectual stimulation and cultural enrichment for people of all ages;
  • To provide, through books and other informational, educational and cultural materials, including non-print resources, events, and programs, a place where the experience of the past can meet the needs of the present and future;
  • To provide access to its own materials and to sources beyond its collections for people on-site and in other locations; and
  • To work with institutions, organizations and individuals within the community in the pursuit of these goals.

Our mission statement shapes the development of the collection and how our resources and funds are allocated.

Selection and purchase of library materials rests with the professional librarians in each department. Staff will adhere to accepted professional practices when making selection decisions. The recreational, educational, and informational needs of the community will be considered in selecting materials.

Prior to the beginning of each budget year, the director will determine how budgeted funds will be allocated among the major collection subdivisions, e.g., adult nonfiction, fiction, youth collection, reference, periodicals, and non-print. Circulation statistics and counts of in-house use of materials will be maintained to assist in decision making. Average cost per item, as determined by the previous year’s purchases and reports in library and publishing journals, will also be considered in allocating funds.

Materials will be selected based on positive reviews in professional journals or actual examination and evaluation of materials. Popular demand, school bibliographies, or local interests may also be used as the criterion for selection of materials. Items that must be updated every year may be placed on a standing order list to ensure timely delivery. Suggestions from the community for items to be considered for purchase are strongly encouraged, but materials must meet selection criteria.

The Chappaqua Library does not attempt to acquire textbooks that specifically support local curricula, but it may acquire textbooks for general use by the public. Multiple copies of popular books, e.g., bestsellers may be purchased to meet short-term demand. Paperback books will be purchased when available to meet short-term demand. The library will attempt to have information available in a variety of formats, such as book, non-book, magazines, etc., when available and practical. Generally, only one copy of materials in other formats—DVD, compact disc, computer programs, etc.—will be purchased unless long-term high demand is anticipated. Film and audio recordings will

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195 South Greeley Avenue
Chappaqua, New York 10514
Phone: 914.238.4779,
Fax: 914.238.3597 

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